Dublin Scottish Country Dance Club

1. Who are we?

We are the Dublin Scottish Country Dance Club.
Contact details for committee members:
Secretary: secretary@dancescottishdublin.org
Chairman: chair@dancescottishdublin.org
Website Manager: webmaster@dancescottishdublin.org

2. What personal data do we collect and why?

• Your Name – for membership records
• Your Address – for communication and insurance
• Your Phone Number – for communication (e.g. in case of cancellations of a class or event)
• Your Email Address – to inform you of news, events, activities, class schedule
• Your RSCDS branch (if applicable) – for easier coordination at events
• Photos – for promoting the club and for archival records (no names are stated without consent). If you see a photo of yourself on our website and would like it removed, please email the website manager.
• Videos – for teaching, promoting the club and for archival records (no names are stated without consent)
• Accounts (e.g. attendance records and payments) are kept for one year.

3. What is the legal basis for processing the data?

Our legal basis is consent and legitimate interest.

4. Who has access to the data?

In most cases, the data is only accessible to committee members (chairman, secretary, treasurer, website managers, teachers). We try to minimise this so that every committee member only has the data they need for their role. In the case of an incident, your details may be shared with our insurance company. Photos and videos are on the website and therefore public.

5. How long will we store the data?

Apart from photos and videos on the website, we will store the data for as long as you are a member. If you don’t renew your membership, we keep the data for one more membership year (1st Sept – 31st Aug), unless you inform us that you would like to leave the club.

6. Your rights

• Your right to be forgotten
• Your right to withdraw consent
• Your right to access
• Your right to rectification
• Your right to restriction of processing
• Your right to data portability
• Your right to object
• Your right to lodge a complaint with a supervisory authority. In Ireland this is the Data Protection Commission, see www.dataprotection.ie.
You can read more about your rights here http://gdprandyou.ie/gdpr-for-individuals/.

7. How can you raise a complaint or make use of your rights?

You may contact our secretary or chairman.